On the 25 May 2018, the UK’s Data Protection Act 1998 is being replaced by a new law called the GDPR (the EU General Data Protection Regulation 2016). This law governs how we collect, use and share people’s information and provides greater rights to individuals and control over how their information is handled by organisations, including schools.

We’re taking steps to review and update our processes around how we are handling your information and will publish more information about how we are meeting the GDPR on this page in due course, which will include a privacy notice explaining how we handle pupil information, what rights you have and how to exercise them and our policies around this.

If in the meantime you would like to know more about the GDPR and your rights, please visit the UK’s data protection regulator, the Information Commissioner’s Office at https://ico.org.uk.

The Model Publication Scheme Freedom of Information Act issued by the ICO can be found in the document table below.

Should you have any queries regarding the GDPR and our school, please email our Headteacher on headteacher@snarestone.leics.sch.uk

Our school Data Protection Officer is Richard Morley from School Pro UK and can be contacted on GDPR@schoolpro.uk

The personal data we hold on pupils and staff is held in accordance with the Information and Records Management Toolkit for Schools https://irms.org.uk/page/SchoolsToolkit

Data Protection Act 1998: How we use your information

We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:

• support our pupils’ learning
• monitor and report on their progress
• provide appropriate pastoral care; and
• assess the quality of our services

Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

• the Leicestershire County Council website at https://www.leicestershire.gov.uk/about-the-council/data-protection-and-privacy 
• the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

If you want to receive a copy of the information about you that we hold, please contact the school Business Manager, Nicky Hearfield who can organise a Subject Access Request (SAR).